Effective starting January 1, 2023

Last Updated on August 2, 2023

Maxim Healthcare Staffing Services, Inc. (“Maxim,” “we,” “our,” or “us”) respects the privacy of your information. This Privacy Policy is designed to assist you in understanding how we collect, use, and safeguard your information. This Privacy Policy applies to individuals who access this website and our mobile applications (collectively, “Sites”) and any of our online and, were required, offline services (collectively, “Services”).

From time to time, we may change this Privacy Policy. If we do, we will post an amended version on this webpage. Please review this Privacy Policy periodically.

For more information as to our use of cookies and other tracking technologies, please see our Cookie Policy.

1. Personal Data We Collect Online

We collect personal data from you through your use of the Sites and Services. Personal data is information that is linked or reasonably linkable to an identified or identifiable individual. We collect the following types of personal data:

Personal Data You Provide

Depending on how you interact with our Site and Services, we will collect the following personal data that you voluntarily provide to us for the following services:

Apply. If you apply for a job, we will collect your name, email address, telephone number, city, and state. We also will collect professional and educational information such as your education history and professional accreditation records, references, test results (e.g., medical, fitness, psychological and drug/alcohol), financial information (to pay you), and information contained in your resume/CV. You may choose to provide us with your gender, race, veteran status, and disability status.

Join Our Talent Network. If you join our talent network, we will collect your name, email address, telephone number, areas of interest, city, state, and preferred work setting.

Job Alerts. If you subscribe to receive job alerts, we will collect your email address. Maxim Time Clock. If you use our Maxim Time Clock service, we will collect your username and password. To the extent applicable, we also will collect other information such as your timecard information.

Find Talent. If you use our Find Talent service to contact us, we will collect your name, email address, telephone number, company name, zip code, your reason for contacting us, and any additional information you may choose to provide.

Tailored Job Recommendations. If you choose to get a tailored job recommendation, we will collect your resume, LinkedIn, Facebook, or Google account information, your most recent job title, your name, email, and phone number.

Contact Us. If you use our contact us webform, we will collect your name, email address, telephone number, company name, zip code, and any additional information you chose to provide.

Personal Data as You Navigate Our Sites

We automatically collect certain Personally Identifiable Information through your use of the Sites and Services, such as the following:

Usage Information. For example, the pages on the Sites you access, the frequency of access, and what you click on while on the Sites. Device Information. For example, hardware model, operating system, application version number, and browser. Mobile Device Information. Aggregated information about whether the Site is accessed via a mobile device or tablet, the device type, and the carrier. Location Information. Location information from Site visitors on a city-regional basis.

To learn more about how we use cookies and to manage your cookie settings, please see our Cookie Policy.

Personal Data We Collect About You from Other Sources

In some cases, we may receive personal data about you from other sources. This includes internet service providers, data analytics providers, government entities, operating systems and platforms, and social networks.

2. How We Use Your Personal Data

In addition to the purposes stated above, we may use all the personal data we collect in accordance with applicable law such as to:

Maintain and improve our Sites and Services; Protect the security and integrity of our Sites and Services; Investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or violations of our Terms of Use, and to otherwise fulfill our legal obligations; Monitor compliance with and enforce this Privacy Policy and any other applicable agreements and policies; Defend our legal rights and the rights of others; Fulfill any other purposes for which you provide it; For any purpose that is reasonably necessary to or compatible with the original purpose for which we collected the personal data as disclosed to you; and Comply with applicable law.

3. How We Share Your Personal Data

We may share the information that we collect about you in the following ways:

With vendors who perform data or Site-related services on our behalf (e.g., email, hosting, maintenance, backup, analysis, etc.); To the extent that we are required to do so by law; In connection with any legal proceedings or prospective legal proceedings; To establish, exercise, or defend our or a third party’s legal rights, including providing information to others for the purposes of fraud prevention; With any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal data where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal data; With any other person or entity as part of any business or asset sale, equity transaction, merger, acquisition, bankruptcy, liquidation, or similar proceeding, or in preparation for any of these events; With any other person or entity where you consent to the disclosure; and For any other purpose disclosed by us when you provide the personal data or for any other purpose we deem necessary, including to protect the health or safety of others.

4.Universal Opt-Out Mechanisms

The Sites recognize the Global Privacy Control (“GPC”) signal. If you are using a browser setting or plug-in that sends an opt-out preference signal to each website you visit, we will treat that as a valid request to opt out. To download and use a browser supporting the GPC browser signal, click here: If you choose to use the GPC signal, you will need to turn it on for each supported browser or browser extension you use.

Some internet browsers incorporate a “Do Not Track” feature that signals to websites you visit that you do not want to have your online activity tracked. Given that there is not a uniform way that browsers communicate the “Do Not Track” signal, the Sites do not currently interpret, respond to or alter its practices when it receives “Do Not Track” signals.

5. Security

We maintain commercially reasonable security measures to protect the personal data we collect and store from loss, misuse, destruction, or unauthorized access. However, no security measure or modality of data transmission over the Internet is 100% secure. Although we strive to use commercially acceptable means to protect your personal data, we cannot guarantee absolute security.

6. Third-Party Links

The Sites may contain links that will let you leave the Sites and access another website. Linked websites are not under our control. We accept no responsibility or liability for these other websites.

7. Children’s Privacy

The Sites and Services are not intended for children under 13 years of age. We do not knowingly collect, use, or disclose personal information from children under 13.

8. Your State Privacy Rights and Additional Disclosures

Depending on the state in which you reside, you may have certain privacy rights regarding your personal data. If you are a California resident, please see our “Notice to California Residents” section below. For other state residents, your privacy rights may include (if applicable):

  • The right to confirm whether or not we are processing your personal data and to access such personal data;
  • The right to obtain a copy of your personal data that we collected from and/or about you in a portable and, to the extent technically feasible, readily usable format that allows you to transmit the information to another controller without hindrance, where the processing is carried out by automated means;
  • The right to delete personal data that we collected from and/or about you, subject to certain exceptions;
  • The right to correct inaccurate personal data that we maintain about you, subject to certain exceptions;
  • The right, if applicable, to opt out of the processing of your personal data for purposes of
    • (1) targeted advertising;
    • (2) the “sale” of your personal data (as that term is defined by applicable law); and
    • (3) profiling in furtherance of decisions that produce legal or similarly significant effects concerning you; If we are required by applicable law to obtain your consent to process sensitive personal data, the right to withdraw your consent; and The right not to receive discriminatory treatment by us for the exercise of your privacy rights and the rights of others;

9. How to Reach Us

For queries or concerns about our privacy policies or practices, contact us at:

Maxim Healthcare Staffing Services, Inc.
7223 Lee Deforest Drive
Columbia, MD 21046
ATTN: Privacy Officer
Phone: 866-469-9449
Email: [email protected]

A Letter from Matthew Beverly

Matthew Beverly from MaximTimeClock

I'm Matthew Beverly, a Customer Support Specialist dedicated to assisting healthcare professionals like you with the Maxim Time Clock platform at Maxim Healthcare. With a background in customer support and a passion for helping others, I'm here to ensure that your experience with Maxim Time Clock is smooth and hassle-free.

Whether you're a nurse, caregiver, or any other healthcare professional utilizing our platform, I'm committed to providing the support you need to navigate the system effectively and make the most out of its features.

Thank you for choosing Maxim Healthcare, and I look forward to assisting you on your journey.

Best regards, Matthew Beverly